Email Registration Scanner

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name: registration-scanner description: Scans email accounts (Gmail, iCloud, Outlook, Yahoo, AOL, GMX, Web.de, Fastmail, Proton, T-Online and more) for registration, welcome and confirmation emails to build a chronological list of all services the user has ever signed up for. Triggers on phrases like "where am I registered", "scan my email for registrations", "show me all my accounts", "welche dienste habe ich", "wo bin ich registriert", "liste mes inscriptions", "encuentra mis registros". user-invocable: true metadata: {"openclaw":{"emoji":"📋","always":false}}

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Registration Scanner

Scans one or more email accounts for registration-related emails and returns a deduplicated, date-sorted list of every service the user has ever signed up for.

Supported Providers

| Provider | Access Method | |---|---| | Gmail | Gmail tool / MCP connector | | iCloud Mail | IMAP – imap.mail.me.com:993 | | Outlook / Hotmail / Live | IMAP – outlook.office365.com:993 | | Yahoo Mail | IMAP – imap.mail.yahoo.com:993 | | AOL Mail | IMAP – imap.aol.com:993 | | GMX | IMAP – imap.gmx.net:993 | | Web.de | IMAP – imap.web.de:993 | | T-Online | IMAP – secureimap.t-online.de:993 | | Fastmail | IMAP – imap.fastmail.com:993 | | Proton Mail | IMAP Bridge – 127.0.0.1:1143 (Bridge required) |

Full provider details and IMAP setup guides → {baseDir}/references/providers.md

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Step 1 – Identify Accounts

Ask the user which email accounts to scan before doing anything else:

> "Which email accounts should I scan? (e.g. Gmail, iCloud, Outlook, Yahoo, AOL, GMX, Web.de, T-Online, Fastmail, Proton – or all of them?)"

Wait for the answer. Do not proceed until the user has confirmed.

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Step 2 – Collect Credentials

Gmail

Use the Gmail tool or Gmail MCP connector if already configured. If not configured, tell the user: > "Please connect your Gmail account first via openclaw configure or by enabling the Gmail MCP connector."

IMAP Providers (iCloud, Outlook, Yahoo, AOL, GMX, Web.de, T-Online, Fastmail)

Explain to the user: > "For [provider] I need your email address and an app-specific password (not your regular login password). You can generate one in your account's security settings. I will use it only for this session and never store it in plain text."

Refer to provider-specific instructions for generating app passwords → {baseDir}/references/providers.md

Proton Mail

Proton Mail requires the Proton Mail Bridge to be running locally. > "For Proton Mail, please make sure the Proton Mail Bridge is running. I will connect to it locally at 127.0.0.1:1143."

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Step 3 – Run the Scan

Gmail

Use the Gmail tool to search with these queries in sequence. Collect all matching message IDs.

Search queries across all languages → {baseDir}/references/search-queries.md

IMAP Accounts

Use the Python script at {baseDir}/scripts/imap_scan.py to connect and search:

python3 "{baseDir}/scripts/imap_scan.py" \
  --host "imap.mail.me.com" \
  --port 993 \
  --user "user@icloud.com" \
  --password "app-specific-password" \
  --output "/tmp/registration_scan_results.json"

The script runs all search query batches automatically and returns a JSON list of matches.

Run this for each IMAP account separately, saving results to different temp files.

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Step 4 – Parse and Deduplicate Results

For every matched email:

1. Extract: From, Date, Subject 2. Derive the service name from the sender domain or subject line Example: noreply@spotify.com → Spotify, hello@notion.so → Notion 3. Deduplicate by service: keep only the oldest entry per service (= original registration) 4. Skip: transactional emails (password resets, receipts), pure newsletters with no registration context, internal/personal senders

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Step 5 – Output

Present the final list sorted newest first. Use this format:

📋 REGISTERED SERVICES – [Account Name]
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
Found: XX services  |  Range: YYYY – YYYY
YYYY-MM-DD   Service Name
             From: sender@domain.com
YYYY-MM-DD   Service Name
             From: sender@domain.com
...
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

If multiple accounts were scanned, merge all results into one unified list sorted by date.

After showing the list, ask: > "Should I save this as a file? Or filter by a specific service or date range?"

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Error Handling

IMAP auth failure: Ask the user to re-check their app password. Refer to {baseDir}/references/providers.md for setup steps.

IMAP not enabled: iCloud, Yahoo, Outlook may require IMAP to be turned on in account settings. Provider guide → {baseDir}/references/providers.md

Proton Bridge not running: Instruct the user to start the Proton Mail Bridge app first.

Rate limiting: Pause 1–2 seconds between search batches to avoid being throttled.

Large mailbox: Inform the user of progress. Large inboxes (100k+ emails) may take several minutes.

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Privacy & Security Rules

Never display passwords, app keys, or credentials in output or logs.

Use OpenClaw's Secret Store for credentials whenever possible.

Delete temp files (/tmp/registration_scan_*.json) after the session ends.

Do not send any email content to external services.