Joan Workflow

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name: Joan Workflow description: This skill should be used when the user asks about "joan", "pods", "workspace", "domain knowledge", "context sync", "joan init", "joan todo", or needs guidance on how Joan's knowledge management system works. Provides workflow guidance for pods, todos, plans, and workspace management. version: 0.1.0

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Joan Workflow

Joan is a workspace-based knowledge and task management system for AI-assisted development. This skill covers when and how to use Joan's core concepts.

Core Concepts

Workspaces

Workspaces are the top-level organizational unit in Joan. Each workspace contains:

Pods: Versioned domain knowledge documents

Todos: Tasks scoped to the workspace

Plans: Implementation specs linked to todos

Members: Team members with roles (admin, member)

Pods

Pods are versioned markdown documents containing domain knowledge. Use pods to:

Document project architecture and design decisions

Store domain-specific terminology and business rules

Share knowledge across team members and AI assistants

Maintain living documentation that evolves with the project

Pod lifecycle: 1. Create locally with joan pod create 2. Edit the markdown file in .joan/pods/ 3. Push to server with joan pod push 4. Pull latest with joan pod pull

Todos

Todos are tasks scoped to a workspace. Use todos to:

Track work items across team members

Assign tasks and set priorities

Link implementation plans to tasks

Todo workflow: 1. Create with joan todo create 2. List with joan todo list 3. Update status as work progresses 4. Archive when complete

Plans

Plans are implementation specs linked to todos. Use plans to:

Document how a feature will be implemented

Break down complex tasks into steps

Share implementation approach with team

CLI Commands Reference

Project Initialization

joan init                    # Interactive workspace selection
joan init -w   # Non-interactive with specific workspace
joan status                  # Show project and auth status

Pod Management

joan pod list               # List tracked pods
joan pod list --all         # List all workspace pods
joan pod add                # Add workspace pods to project
joan pod create             # Create new pod locally
joan pod pull               # Pull pods from server
joan pod push               # Push local pods to server
joan pod open               # Open pod in browser

Todo Management

joan todo list              # List todos for tracked pods
joan todo list --mine       # List todos assigned to me
joan todo create            # Create new todo
joan todo update        # Update todo fields
joan todo archive       # Archive completed todo

Plan Management

joan plan list     # List plans for a todo
joan plan create   # Create implementation plan
joan plan pull     # Pull plans from server
joan plan push     # Push plans to server

Context Generation

joan context claude         # Generate CLAUDE.md with Joan context

When to Use What

Starting a New Project

1. Run joan init to connect project to a workspace 2. Select pods relevant to the project domain 3. Run joan context claude to inject context into CLAUDE.md 4. Read the generated pod references before coding

Before Coding a Feature

1. Check if relevant pods exist: joan pod list --all 2. Add any missing pods: joan pod add 3. Pull latest: joan pod pull 4. Read pods to understand domain context

After Completing Work

1. Consider if learnings should become a pod 2. Update or create todos to reflect progress 3. Push any local changes: joan pod push and joan todo push

Documenting New Knowledge

1. Create a pod: joan pod create 2. Write domain knowledge in markdown 3. Push to share: joan pod push 4. Update CLAUDE.md context: joan context claude

MCP Integration

Joan provides an MCP server at https://joan.land/mcp/joan with tools:

list_workspaces - List accessible workspaces

list_pods - List pods in a workspace

get_pod - Retrieve pod content

The MCP server uses OAuth 2.1 authentication. Authenticate via the CLI first with joan auth login.

Project Configuration

Joan stores project config in .joan/config.yaml:

workspace_id: 
tracked_pods:
  - name: "Pod Name"
    id: 

Pods are stored locally in .joan/pods/ as markdown files.

Best Practices

Pod Authoring

Use clear, descriptive titles

Include context about when the knowledge applies

Keep pods focused on a single domain concept

Update pods when knowledge evolves

Reference related pods when helpful

Todo Management

Create todos at the right granularity (not too big, not too small)

Link todos to relevant pods for context

Update status promptly to keep team informed

Archive completed todos to reduce noise

Context Synchronization

Run joan context claude after changing tracked pods

Pull pods before starting significant work

Push changes promptly to share with team

Pod Authoring

Use clear, descriptive titles

Include context about when the knowledge applies

Keep pods focused on a single domain concept

Update pods when knowledge evolves

Reference related pods when helpful

Todo Management

Create todos at the right granularity (not too big, not too small)

Link todos to relevant pods for context

Update status promptly to keep team informed

Archive completed todos to reduce noise

Context Synchronization

Run joan context claude after changing tracked pods

Pull pods before starting significant work

Push changes promptly to share with team