meeting-notetaker

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name: meeting-notetaker version: "1.0.0" description: "Fetch and present meeting notes from monday.com Notetaker, or show the next upcoming meeting with full context prep. Use when: asked to summarize a meeting, find notes from a meeting with a specific person, retrieve past meeting summaries, or asked about the next meeting. Trigger phrases: 'meeting notes', 'notes from meeting with X', 'last meeting with', 'summarize meeting', 'next meeting', 'what is my next meeting'."

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Meeting Notetaker Skill

Load Local Context

CONTEXT_FILE="/opt/ocana/openclaw/workspace/skills/meeting-notetaker/.context"
[ -f "$CONTEXT_FILE" ] && source "$CONTEXT_FILE"
Then use: $OWNER_EMAIL, $CALENDAR_ID, $GOG_CREDS, etc.

Scope

This skill covers monday.com Notetaker meetings only. It does NOT fetch Zoom, Fathom, Fireflies, or other external recording services.

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Trigger Phrases

"meeting notes"

"notes from meeting with X"

"last meeting with X"

"what happened in the meeting with X"

"summarize meeting"

"meeting summary"

"next meeting"

"what is my next meeting"

"what do I have next"

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Step 1 — Parse the Request

Determine search mode:

| Input | Mode | |---|---| | "last meeting" | Most Recent — no filter | | "meeting with [Name]" | Person Search — use name as search term | | "meeting about [Topic]" | Topic Search — use topic as search term | | Specific date given | Date Search — filter by date after fetching | | "next meeting" | Next Meeting Mode — see Step 1a below |

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Step 1a — Next Meeting Mode

When triggered by "next meeting" or similar:

1. Fetch calendar using direct Google Calendar API (NOT gog CLI — broken on server). Use credentials from /opt/ocana/openclaw/.gog/credentials.json account owner. See owner-briefing skill for the full auth flow. 2. Find the next upcoming event — first event that starts after now 3. Extract participants from the calendar event (attendees list) 4. Search notetaker for past meetings with the same participants or title keywords:

   get_notetaker_meetings(search="[participant name or meeting title keyword]", include_summary=true, include_action_items=true, include_topics=true, limit=3)
   

5. Format as Next Meeting Prep (see format below)

Next Meeting Prep Format

📅 Your next meeting:
[Meeting Title]
🕐 [Time] ([X minutes from now])
👥 [Participants]
🎯 Prep:
No history found with [Name] / OR:
Last meeting with [Name] ([date]):
• [Summary bullet 1]
• [Summary bullet 2]
• [Summary bullet 3]
✅ Open action items:
• [Action] — [Owner]

If no past meetings found with the participants → skip the prep section and just show the meeting details. If no upcoming meetings today → report "No more meetings today".

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Step 2 — Fetch Meetings

Use the get_notetaker_meetings MCP tool with these flags:

get_notetaker_meetings(
  include_summary=true,
  include_action_items=true,
  include_topics=true,
  search="",  # omit for "last meeting"
  limit=5  # fetch a few to find the best match
)

For Most Recent: fetch with no search param, limit=1

For Person/Topic Search: use the extracted name/topic as the search param

For Date Search: fetch recent meetings and filter by date in output

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Step 3 — Select the Best Match

If multiple meetings returned: 1. Prefer the most recent one that matches the search intent 2. If ambiguous (multiple meetings with same person), present a short list and ask which one 3. If zero results → report "No monday.com notetaker meetings found for [X]"

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Step 4 — Format the Output

📋 [Meeting Title]
📅 [Date] | [Duration if available]
👥 Participants: [Name1, Name2, ...]
Summary:
• [Point 1]
• [Point 2]
• [Point 3]
(up to 5 bullets — condense if longer)
💬 Topics Discussed:
• [Topic 1]
• [Topic 2]
✅ Action Items:
• [Action] — [Owner] (due: [Date if available])
• [Action] — [Owner]

If any section has no data, omit it (don't show empty headers).

Example Output

📋 Product Roadmap Review
📅 March 28, 2026 | 60 min
👥 Participants: Netanel Abergel, Daniel K., Omri S.
Summary:
• Discussed Q2 priorities — AI features take top slot
• Agreed to delay the legacy migration to Q3
• Budget for external design resources approved
• Next milestone: beta release by May 15
💬 Topics Discussed:
• Q2 roadmap priorities
• Legacy migration timeline
• Design budget
✅ Action Items:
• Update roadmap doc with Q2 decisions — Netanel (due: April 2)
• Send design brief to freelancers — Omri (due: April 5)

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Step 5 — Offer to Create Action Items (Optional)

If action items were found, add at the end:

Want me to add these action items to your monday.com board?

If owner says yes:

Use monday-api-mcp__create_item to create items on the relevant board

Set owner and due date columns from the action item data

Confirm creation with item names

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Error Handling

| Situation | Response | |---|---| | No meetings found | "No monday.com notetaker meetings found for [X]" | | Search returns ambiguous results | List top 3 options with dates, ask which one | | Meeting found but no summary/topics | Show what's available, note "Summary not available for this meeting" | | Tool error | Report as BLOCKED: "Could not fetch meeting notes — notetaker service unavailable" |

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Notes

Language: Respond in the same language the request was made in (Hebrew → Hebrew, English → English)

Recency: Always prefer the most recent matching meeting unless owner specifies otherwise

Access: Uses access: "OWN" by default — fetches owner's own meetings. Use access: "ALL" only if owner asks about a meeting they weren't in.

No transcript by default: Don't fetch the full transcript unless explicitly asked (large payload, high token cost)

Language: Respond in the same language the request was made in (Hebrew → Hebrew, English → English)

Recency: Always prefer the most recent matching meeting unless owner specifies otherwise

Access: Uses access: "OWN" by default — fetches owner's own meetings. Use access: "ALL" only if owner asks about a meeting they weren't in.

No transcript by default: Don't fetch the full transcript unless explicitly asked (large payload, high token cost)