Shopify Order Management

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name: shopify-order-management description: Shopify order lifecycle management with new order handling, status sync, low-stock alerts, abandoned cart recovery, and daily sales reports. 5 production-ready n8n workflows with Google Sheets tracking and Shopify Admin API integration. tags: [shopify, ecommerce, orders, inventory, abandoned-cart, sales, automation, n8n] author: mhmalvi version: 1.2.0 license: CC BY-NC-SA 4.0 metadata: clawdbot: emoji: "\U0001F6D2" requires: n8nCredentials: [google-sheets-oauth2, smtp] env: [SHOPIFY_STORE_URL, SHOPIFY_ACCESS_TOKEN, SHOPIFY_WEBHOOK_SECRET, SHOPIFY_ADMIN_EMAIL, LOW_STOCK_THRESHOLD] os: [linux, darwin, win32]

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Shopify Order Management

Complete Shopify order lifecycle management built on n8n. Handles new orders, status sync, inventory alerts, abandoned cart recovery, and daily sales reporting.

Problem

Shopify's built-in tools are limited for operations management. Order status changes aren't logged centrally, low-stock alerts arrive too late, abandoned cart emails are basic, and daily sales data requires logging into the admin dashboard.

This system automates the full order lifecycle with real-time tracking and proactive alerts.

What It Does

1. New Order Handling — Webhook captures new orders, logs to Google Sheets, emails admin 2. Order Status Sync — Periodically syncs fulfillment/payment status from Shopify to Sheets 3. Low Stock Alerts — Checks inventory every 6 hours, alerts on items below threshold 4. Abandoned Cart Recovery — Sends recovery emails to customers who abandoned checkout 5. Daily Sales Reports — Revenue, order count, AOV, fulfillment stats, and top products

Included Workflows

| # | File | Purpose | |---|------|---------| | 01 | 01-new-order-handler.json | Webhook → parse order → log to Sheets → notify admin | | 02 | 02-order-status-sync.json | Scheduled → check pending orders → sync from Shopify API | | 03 | 03-low-stock-alert.json | Scheduled → inventory check → alert on low stock | | 04 | 04-abandoned-cart-recovery.json | Scheduled → fetch abandoned carts → recovery email | | 05 | 05-daily-sales-report.json | Daily → fetch orders → metrics → report email |

Architecture

Shopify Webhook (orders/create)
    |
    v
Workflow 01: New Order Handler
    +-> Parse order data
    +-> Log to Google Sheets (Orders tab)
    +-> Email notification to admin
Scheduled (every 2 hours):
    |
    v
Workflow 02: Order Status Sync
    +-> Read unfulfilled orders from Sheets
    +-> Fetch current status from Shopify API
    +-> Update Sheets with latest status
Scheduled (every 6 hours):
    |
    v
Workflow 03: Low Stock Alert
    +-> Fetch all products from Shopify
    +-> Check inventory vs threshold
    +-> IF low stock -> email alert
Scheduled (every 3 hours):
    |
    v
Workflow 04: Abandoned Cart Recovery
    +-> Fetch open checkouts from Shopify
    +-> Filter: abandoned 1-24 hours ago
    +-> Send recovery email with cart link
Daily:
    |
    v
Workflow 05: Daily Sales Report
    +-> Fetch last 24h orders
    +-> Calculate revenue, AOV, fulfillment stats
    +-> Top products by quantity
    +-> Email formatted report

Required n8n Credentials

| Credential Type | Used For | Placeholder in JSON | |----------------|----------|---------------------| | Google Sheets OAuth2 | Order tracking and logging | YOUR_GOOGLE_SHEETS_CREDENTIAL_ID | | SMTP | Notifications, recovery emails, reports | YOUR_SMTP_CREDENTIAL_ID |

Environment Variables

# Shopify (required)
SHOPIFY_STORE_URL=https://your-store.myshopify.com
SHOPIFY_ACCESS_TOKEN=shpat_xxxxxxxxxxxxx
SHOPIFY_WEBHOOK_SECRET=your-webhook-secret
Google Sheets
SHOPIFY_ORDERS_SHEET_ID=your-sheet-id
Alerts
SHOPIFY_ADMIN_EMAIL=admin@yourstore.com
LOW_STOCK_THRESHOLD=5

Configuration Placeholders

| Placeholder | Description | |-------------|-------------| | YOUR_SHOPIFY_ORDERS_SHEET_ID | Google Sheet ID for order tracking | | YOUR_GOOGLE_SHEETS_CREDENTIAL_ID | n8n Google Sheets credential ID | | YOUR_SMTP_CREDENTIAL_ID | n8n SMTP credential ID | | YOUR_NOTIFICATION_EMAIL | Admin email for reports and alerts |

Google Sheets Schema (Orders)

| Column | Type | Description | |--------|------|-------------| | order_id | text | Shopify order ID (primary key) | | order_number | text | Human-readable order number | | customer_name | text | Customer full name | | customer_email | text | Customer email | | customer_phone | text | Customer phone | | total_price | number | Order total | | currency | text | Currency code (USD, EUR, etc.) | | financial_status | text | pending / paid / refunded | | fulfillment_status | text | unfulfilled / fulfilled / delivered | | items_count | number | Number of line items | | items_summary | text | Item names and quantities | | shipping_address | text | Shipping address summary | | created_at | datetime | Order creation timestamp | | synced_at | datetime | Last sync timestamp |

Quick Start

1. Prerequisites

n8n v2.4+ (self-hosted)

Shopify store with Admin API access (custom app)

Google Sheets OAuth2 credentials

SMTP email credentials

2. Create Shopify Custom App

In Shopify Admin > Settings > Apps > Develop apps > Create app. Grant scopes: read_orders, read_products, read_checkouts.

3. Create Orders Sheet

Create a Google Sheet with the columns above. Name the tab "Orders".

4. Configure Shopify Webhook

In Shopify Admin > Settings > Notifications > Webhooks, add orders/create pointing to your n8n webhook URL.

5. Import & Configure

Import all 5 JSON files into n8n. Replace YOUR_* placeholders and set environment variables.

Use Cases

1. DTC brands — Order tracking, inventory alerts, and automated cart recovery 2. Print-on-demand — Monitor fulfillment status across products 3. Dropshippers — Track orders and low-stock from suppliers 4. Subscription boxes — Daily sales and fulfillment monitoring 5. Agency operators — Multi-store management with centralized reporting

Requirements

n8n v2.4+ (self-hosted recommended)

Shopify store with Admin API custom app

Google Sheets OAuth2 credentials

SMTP email credentials

1. Prerequisites

n8n v2.4+ (self-hosted)

Shopify store with Admin API access (custom app)

Google Sheets OAuth2 credentials

SMTP email credentials

2. Create Shopify Custom App

In Shopify Admin > Settings > Apps > Develop apps > Create app. Grant scopes: read_orders, read_products, read_checkouts.

3. Create Orders Sheet

Create a Google Sheet with the columns above. Name the tab "Orders".

4. Configure Shopify Webhook

In Shopify Admin > Settings > Notifications > Webhooks, add orders/create pointing to your n8n webhook URL.

5. Import & Configure

Import all 5 JSON files into n8n. Replace YOUR_* placeholders and set environment variables.